Camera Club of Eagle Bylaws
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Treasure Valley Camera Club
ARTICLE I –Name
The legal name of this organization shall be the Camera Club of Eagle (CCoE). It may also be informally recognized as the Eagle Camera Club.
ARTICLE II -Purpose
The purpose of the not-for-profit Club shall be to educate, encourage, and expand the photographic knowledge and capabilities of its members by:
(a) furnishing a meeting place where its members may associate,
(b) making available equipment required for the conduct of its programs,
(c) presenting lectures, courses of study, and demonstration of techniques,
(d) providing for Club and member participation in exhibitions and contests, and
(e) sponsoring any activities which further the purpose of the Club.
ARTICLE III –Membership
Anyone interested in photography may become a member by the payment of appropriate dues to the Treasurer.
Members may be suspended or expelled by the Elected Officers for non-payment of dues or for other good and sufficient reason. The Elected Officers shall have full discretion as to what constitutes "good and sufficient reason", and the decision of the Elected Officers shall be final in instances of this case. Examples of what could constitute good and sufficient reason include, but are not limited to: obscene or threatening behavior and personal behavior that disrupts or interrupts meeting(s) to the detriment of other members' participation and enjoyment.
The Camera Club of Eagle shall collect the following information from members: email, physical address, and phone number. This information shall remain in the possession of the Elected Officers for use in club business and shall not be published in any form for public dissemination without express permission from each member to release their respective information. Members interested in contacting other members may send an email to the club’s email address (eaglecameraclub@gmail.com) and their request for contact information will be forwarded to the affected party to respond to the request.
The Camera Club of Eagle Membership Roster shall not be used for purposes of solicitation by any person/s, private, for profit, or not-for-profit business.
Life Membership in the Camera Club of Eagle shall be granted to the following members in recognition for their actions to organize and develop the club during its formative years: Russ DeMent, Jack Floegel, Eric Jacky, Don Johnson, Paul Pulley, Bill Towler. Life Membership shall entitle these or other appointed members to free membership in the club.
The granting of additional and/or future “life membership” shall be decided by the Elected Board of which there will be a quorum present and receive a majority vote.
ARTICLE IV -Dues
The annual Dues for individual or other types of membership shall be determined by the Executive Elected Officers with approval by a majority vote of members.
Non-Members can attend meetings but may not take part in any club activities until payment is received.
Annual dues are decided by the Board and are good for the inclusive term January through December. Dues are not prorated for new members joining between January 1st and August 31st. New members joining between September 1st – December 31st will have their dues applied for the remainder of the current year and the next full year (in effect 16 months.
ARTICLE V –Meetings
Regular meetings of the Club shall, if possible, be held on the first and third Wednesday of each month during the twelve-month period.
The dates of regular meetings may be changed when necessary, or a special meeting may be convened when it is deemed in the interest of the club. Such action may be taken by the Executive Elected Officers. Reasonable notice of such change or addition shall be given to the Club members.
In addition, when a meeting location is available (either the regular meeting location or an off-site location) and the club's finances can afford it, extra meetings may be scheduled in regular meeting months. The meeting(s) could be to host Special Workshops or for other educational, preparatory, or entertainment purposes directly related to photography.
ARTICLE VI –Officers
The Officers shall be: President, Vice-President, Secretary, Treasurer, Web Master, and Events Coordinator, elected as per Article VII.
The Elected Officers as noted above will be named the Executive Board and serve as the governing body of the club.
The President will cast a tie breaker vote where necessary.
The Treasurer will coordinate financial business with the Executive Board and report to the membership upon request.
Officers shall not be member of the same Family.
ARTICLE VII -Election and Term of Service
Annual Election of Executive Board positions:
The first normal business meeting in November (1st Wednesday) hereafter called the Nomination Meeting shall be used as a forum to nominate members for the positions of the
Executive Board. At this meeting the membership shall have the opportunity to nominate people for each of the elected positions. The second business meeting in November (3rd Wednesday) hereafter called the Annual Election Meeting shall be used for voting on the nominated candidates for the Executive Board.
Election of Officers:
Officers shall be elected for a one-year term during the Annual Election Meeting.
Voting shall be by written ballot of those members present and a simple majority is required. Ballots shall be counted by three non-Executive Board members present at the meeting.
If the President vacates office for any reason, the Vice-President shall become President. If any other Officer or Director vacates office, a successor shall be chosen by the Executive Board.
ARTICLE VIII -Executive Board
The Executive Board shall consist of the Officers as stated in Article VI.
The Executive Board shall handle all routine business of the Club and shall authorize the expenditure of funds for all Club expenses such as speakers, judges, equipment, printing, dues, fees, and mailings.
Formal meetings of the Executive Board shall be conducted no less than quarterly or as necessary by any member of the Executive Board to transact business of the Club. Notification shall be given to each member of the Executive Board at least five days in advance of the meeting. Informal meetings of the Executive Board may be called by any member of the Executive Board at any regular meeting of the Club by notice to those members of the Executive Board present at the meeting for the purpose of handling items of business that require immediate attention.
At either formal or informal meetings of the Executive Board, four members, shall constitute a quorum.
Decisions of the Executive Board will be made by votes and require a 2/3 majority. Any member who wishes to bring items requiring Executive Board action to the attention of the Executive Board, may do so at any time by alerting the any of the Executive Board members. The Executive Board will discuss the issue(s) at the next Executive Board meeting or at a special meeting depending on the urgency of the matter.
ARTICLE IX –Committees
The CCoE currently has no standing committees but reserves the right to institute them as needed. A Chairperson, appointed by the President, shall be appointed to head the committee. The Chairperson shall recruit members to assist them as required. The President may at any time appoint an ad hoc committee for a special purpose, but the actions of such committee shall be subject to the approval of the Executive Board in accordance with the intent of these Bylaws.
ARTICLE X Dissolution and Distribution of the Club Assets:
Should the Camera Club of Eagle need to be Dissolved for any reason, the Clubs assets, both monetary and any and all equipment are to be donated to a local high school photography club/organization.
ARTICLE XII -Amendment of Bylaws
An amendment to these Bylaws may be initiated by (a) the Executive Board or (b) by a petition signed by at least twenty-five percent of the Club Members.
Notice of the proposed amendment shall be given by publishing it in full on the CCoE website, together with the reasons therefore, at least thirty days prior to the meeting at which action will be taken.
Subject to the above, these Bylaws may be amended at any regular meeting of the Club by a two thirds majority of those present and voting. A quorum shall consist of at least twenty-five percent of the members including two Officers.
Article XI Club Classification:
The club has officially been recognized by the IRS as a not for profit tax exempt organization as described in Internal Revenue Code section 501 (c) (7) and as such the club is required to submit on an annual basis Form 990/990-EZ-N. The annual filing will be completed by the Treasurer and approved by the Executive Board prior to submittal each year.
The affairs of the CCoE will at all times be managed in such a way as to preserve and safeguard it’s 501(c)(7) tax exempt status with respect to its transactions and arrangements with members, non-members and related organizations. No member shall use the club or its resources including its membership list to promote their or other for profit business; therefore, the club will not use its resources (web page, social media, or email distribution, etc.) for any form of advertising for profit activities for anyone.
CCoE was founded in 2008.The original bylaws were enacted: August 5, 2015.
Document Change History:
Date Change Authorized
2008 Original bylaws enacted
8/5/2015 Updated by Executive Board
11/1/2016 Draft submitted by Executive Board
1/18/2017 Proposed changes highlighted in yellow were accepted